Data Team Request Form - James River Church

Data Team Requests

We want to do our best to give you a quality result! With that in mind, please submit your request according to the guidelines below each request header.

Contact Information

Project / Campaign Name*

Your Name*

First Last

Your Email*

Your Department*

What is your department?*

Who is the point person for this task/project?*

Myself
Another Person

Point Person's Name*

First Last

Point Person's Email*

Who will be approving this project/request?*

First Last

Project Information

Select Project Type(s)

Select All That Apply

Please select which project(s) you would like to request.*

Text or Email
Campaign
Digital Form or Waiver Creation/Update
Event Add / Update / Promo
Data Report
Equipment Request
F1GO Add / Update / Groups / Promotion
Other

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Please select which project(s) you would like to request.*

Communication Campaign (text, email, mailer, seat cards)
Form Update/Creation
Website Update
Digital Ad Campaign
Photo/Video/Social & Event Coverage
Design Request
Event Registration
Data Report
Other

MailChimp Email Campaign

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Text or Email Campaign

TEXT OR EMAIL CAMPAIGN

Requests must be submitted 2 business days for text/email campaigns prior to the date you want the communication sent.

Communication Type*
Text Campaign
Email Campaign

Text Campaign

Preferred Text Send Date*
MM slash DD slash YYYY

Preferred Text Send Time*
Note: Text campaigns must be sent within the hours of 10AM and 6PM.

Please Type Text Message Below*
Replace <<<Message Body>>> with your proposed text.
You may also change the header text depending on which ministry you are sending the text for. (e.g. DESIGNED FOR LIFE).
* Text Message is subject to approval from Becky Davis.
JAMES RIVER CHURCH: <<<Message Body>>> Text STOP to unsubscribe

Who should receive test texts for this campaign?*

Email Campaign

Preferred Email Send Date*
MM slash DD slash YYYY

Preferred Email Send Time*

Subject Line*

'From' Name*

'From' & 'Reply To' Email Address*
A departmental or shared email address (e.g. digitalmarketing@jamesriver.org) would work best for the 'from' & 'reply to' email address.

How would you like to send us your email body text?*

Upload a file

Copy/paste text

Upload Body Text*
Max. file size: 50 MB.

Copy/Paste Body Text*

Would you like to upload a header graphic now?*

Yes

No

I need assistance making an image.

Upload Header Graphic*
Max. file size: 50 MB.

Please Note: It is your responsibility to send our team an email header graphic for this email campaign. Feel free to Click Here to request CT assistance with your image.

Will this email include any images in the body of the email?*

Yes

No

Would you like to upload these images now?*

Yes

No

I need assistance making images.

Please Click Here to request CT assistance with your images.

Upload Body Images*
Max. file size: 50 MB.

Please Note: It is your responsibility to send our team any graphics for this email campaign. Feel free to Click Here to request CT assistance with your image.

Please Note: It is your responsibility to make sure we receive the email list for this campaign. If your email list needs to be pulled out of Fellowship One, please contact Jason Raby at jason.raby@jamesriver.org. If your email list needs to be pulled out of our Gravity Forms database, please contact a Digital Marketing team member for assistance.

Who should receive test emails for this campaign?**

Gravity Forms Update/Creation

For Gravity or F1 Form Update/Creation - Please Contact: Caleb.Rankin@jamesriver.church

Audience

To whom are we sending this communication?*

An F1 Go Group

People on a spreadsheet

I need the Data Team to help generate the list.

Please click here to scroll to the top of the form and select "Data Report" to request a list.

What group?
For best results open your F1 Go Group in your web browser, copy the web address for the group, and paste it in the box below.

Upload the spreadsheet*
Please include pertinent contact information (e.g. for a text campaign, include F1 Go User ID when possible, include valid phone numbers, for an email campaign, include valid email addresses, etc.)
Accepted file types: xls, csv, xlsx, txt, Max. file size: 50 MB.

Please fill out the Data Report Request below for help compiling your audience.

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Form Creation/Update

Form or Waiver Creation/Update

Requests must be submitted 2-3 business days (3-5 days for waivers) prior to the date you'd like the form to go live.

What do you need done?*

Update a form that already exists

Create a new form

Create a waiver for an event

You may also submit an Event Registration request on this form.
Click here to scroll to the top of the form and select "Event Registration."

Date Needed*
MM slash DD slash YYYY

Gravity Forms Update

Update Form

Which form do you need updated?*
Please copy/paste the form's URL to ensure we are editing the correct form.

Please give detailed information regarding needed updates.*

New Gravity Form Creation

Create Form

Form Name*

Form Header Text
What would you like it to say at the top of the form page under the form title?

Would you like to include a list of needed form fields now?*

Yes

No

How would you like to send this information?*

Upload a file

Select Fields From a list and/or manually type/paste fields.

Upload File*
Max. file size: 50 MB.

Basic Fields:
Remember, when creating a form, you only want to collect data you'll use once submitted. (e.g. Don't ask for an address if you don't expect to "snail mail" that person.)
Name
Email - Required if sending a confirmation email
Cell Phone
Address
Date of Birth
Gender
Campus you attend

Type or Copy/Paste Additional Needed Form Fields

Please Note: It is your responsibility to make sure we receive a list of needed form fields at least 2-3 business days before you need your form to be live. Please email your needed form fields list to Caleb Rankin at caleb.rankin@jamesriver.church.

Will this form require payment processing?*

Yes

No

Payment Processing Details*
Please include helpful info such as registration prices, pricing breaks, conditional pricing, etc.

Confirmation Message Text*
This is the message that pops up after the form is submitted.

What email address(es) need to receive form submissions?*
A departmental or shared email address (e.g. digitalmarketing@jamesriver.org) would work best.

Would you like a kickback email notification sent to the submitter?*
This is the automated email notification that is sent to the user after they submit the form.

Yes

No - The confirmation screen info is enough.

'From' Name*

'From'/'Reply-to' Email Address*

Subject Line*

Email Body Text*

Would you like a header image in this form?

Yes - I can upload one now

Yes - I need assistance creating an image for this form header

Yes - Please use the blue JRC Logo header

Yes - I will email the image at a later date

No - This form doesn't need a header image

Please Click Here to request CT assistance with your images.

Please email the image as soon as possible to caleb.rankin@jamesriver.church.

File
Max. file size: 50 MB.

Will you need...
The form hosted on the James River Church Website (e.g. jamesriver.church/formname)
A QR Code created for this form (usually for print pieces or screen graphics)
A bit.ly (shortened URL) created (usually for emails-e.g. bit.ly/keyword)

Create Waiver

Name of Event*
As it would appear on the waiver.

Date(s) of the Event*

Location(s) of the Event*
South Campus
West Campus
North Campus
Joplin Campus
Other - Offsite

Other - Offsite Location*

Expected Participants*
Dream Team
Event Participants (non Dream Team)

Will minors be participating in this event?*

Yes

No

A copy of the waiver is sent to the person filling it out. What email address should the kickback come from?*

Who from your team will be keeping track of waiver submissions?*

Please list all potential risks involved in participating in this event.*
E.g. Pyrotechnics, heavy lifting, swimming, high energy games, etc.

Website Update

Photo/Video Update

Text Update

Event Page Update

New Page Creation

"Other" Website Update

Digital Advertising

Live Stream Services

Brushfire Event Registration

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Event Registration

Event Registration / Update

Event Request Type

Create a New Event

Update an Existing Event

Add Promo

ADD PROMO

Do you want this promo to apply to everyone or a specific audience

What discount do you want to give them?

Would you like to edit the ticket definition?

Yes

No

New ticket definition:

Would you like to add a sticky with this promo?

Yes

No

What would you like the sticky to say?

NEW EVENT

Requests must be submitted 5 business days prior to the date the event registration goes live.

Event Time Information

Event Name*

What email address would you like listed for the "Email Us" feature?*

What phone number would you like listed on the registration page?*

Event Location(s)*

Expected Number of Attendees*

Start Date of Event*
MM slash DD slash YYYY

Start Time of Event*

End Date of Event*
MM slash DD slash YYYY

End Time of Event*

What date would you like the registration page available to the public?*
MM slash DD slash YYYY

Event Information

Ticket Type(s)*
(Examples of types we’ve used: Attendee, Date specific, gender specific, Adult Dinner Reservation, Dream Team, Child Care, Adult/Single Mom/Student, Group Rate, Donation, by price breaks: Early Bird, Regular, Onsite, etc.) or make up your own.

Will people check in for this event?*

Yes

No

Would you like name tags printed when people check in?*

Yes

No

Is there a registration cost for your event?*

Yes

No

Registration Cost for Ticket Types*
Include any discounts, promotions, or price break schedule you will be offering.

What kind of ticketing would you like to use?

Email Ticket

Paper Ticket

Both Email and Paper Ticket

The Confirmation Email will be enough. (No need for tickets)

Do you want a QR code on the ticket?*

Yes

No

Would you like to set a capacity for this event*

Yes

No

What is the capacity?*

What information would you like to collect from each registrant
If there will be multiple "ticket types" please check "Other" and list any differences in data collected for each one.
Select All
Name
Address
Phone Number
Email
Date of Birth
Gender
T-Shirt Size
Other

Please list any additional information you'd like to collect*

Would you like to upload an email header now?*
1200x400 px dimensions are recommended

Yes

No

I need assistance making an image

Please Note: It is your responsibility to send our team an email header graphic for this email campaign. Feel free to select "I need assistance making an image." above to request CT assistance with your image.

Please Click Here to request CT assistance with your images.

Please upload email/registration form header.

Drop files here or

Max. file size: 50 MB.

Please write a brief description of your event that will go under the header.*

Would you like to upload a registration page banner now?*
1920x700 px dimensions are recommended

Yes

No

I need assistance making an image

File

Drop files here or

Max. file size: 50 MB.

Please Note: It is your responsibility to send our team an email header graphic for this email campaign. Feel free to select "I need assistance making an image." above to request CT assistance with your image.

Please Click Here to request CT assistance with your images.

Is a waiver or insurance required for your event?*

Yes

No

Which one(s)?*
Waiver
Insurance

Please click here to scroll to the top of the form and select "Form or Waiver Creation/Update" to request a waiver.

*We will connect with you to discuss insurance details.

Is childcare offered during your event?*

Yes

No

Not Applicable

Confirmation Email Information

As soon as someone registers, they will get a confirmation email. Please provide the email subject and body text for the confirmation email:

Confirmation Email Subject Line*

Confirmation Email Body*

Anticipated lead-up communication expected.*
Reminder text/emails, etc. We will connect with you regarding verbiage for each of these as the time approaches.

Additional Information

Please list any other important details you want us to know or information not requested above that you want included on your event registration page.

UPDATE EVENT

Requests must be submitted 1-2 business days prior to the changes needing to go live.

Update Type(s)*
Check all that apply.
Change Date(s)
Add/Delete Ticket Type(s)
Change Check-in Info
Change Price
Promotion / Promo Code
Close Registration
Cancel the Event
Change Communication
Other

Change Date(s)*
Please be as specific as possible with changes you need.

Ticket Type(s)*
Please be as specific as possible with changes you need.

Check-in Info*
Please be as specific as possible with changes you need.

Price Change(s)*
Please be as specific as possible with changes you need.

Type of Promotion*

Dated Promotional Period

Promo Code Discount

Discount Type*

Percentage Off

Dollar Amount Off

Fixed Price

Promo Code you'd like to use*
Tip: Use ALL CAPS and no spaces, somewhat descriptive of the discount. (e.g. MOMSDAY23)

Start Date*
MM slash DD slash YYYY

End Date
Leave blank if price is in effect permanently.
MM slash DD slash YYYY

Percentage Off*
Please enter a number less than or equal to 100.

Dollar Amt Off*

Fixed Price*

Other information about this promotion.*
Anything that will help clearly define the promotion.

Close Registration*
Please be as specific as possible with changes you need. (E.g. Close registration for everyone because we've met capacity, or Close a specific Ticket Type)

Cancel Event*
Reason for cancelling this event, and any details needed regarding the cancellation, (e.g. refunds needed communication that needs to go out to existing registrants, etc.)

Change Communication*
Please be as specific as possible with changes you need.

Other*
Please be as specific as possible with changes you need.

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Data Report

DATA REPORT

Requests must be submitted 2-3 business days prior to the date needed.

Date Needed*
MM slash DD slash YYYY

What is the purpose of this report?*

What actions will be taken with this report?*
Text Campaign
Email Campaign
Mail Piece
Other

Please Note:If you haven't already, please Click Here to scroll to the top of the form and select "Text or Email" to request a list.

Please Note: If you haven't already, feel free to Click Here to request CT assistance with creating your Mail Piece.

Please specify.*

Campus Criteria*
Select All
South
West
North
Joplin
Online

Age Criteria*

All

18+

Gender Criteria

Male & Female

Male Only

Female Only

Radius Criteria*

No Distance Requirement

Within 30 Miles

Within 60 Miles

Within 90 Miles

Over 90 Miles

What address(es) would you like the radius around?*

Demographic Information to Display*
Select All
First Name
Preferred Name
Last Name
Date of Birth
Age
Gender
Cell Phone
Home Phone
Email
Mailing Address
Zip Code
Country
Campus
Relationship to JRC

You are requesting data for a Text Campaign...Please Check the Phone Number box.

You are requesting data for an Email Campaign...Please Check the Email box.

You are requesting data for a Mail Piece Campaign...Please Check the Mailing Address box.

Please list any other profile data that you would like included:

Group Membership or Event Participant Requirement*

F1GO Groups

Events

Other

F1GO Groups*
Please list all F1 Go Groups or Group Criteria (E.g. All Designed for Life Dream Teams)

Events*
Please list all Events you want to pull from as well as any qualifying criteria (e.g. Year(s) of the events, Ticket Types, etc)

Other Groups*
Please explain where you want your list pulled from.

Attendance Criteria*

None

Last 3 Months

Last 6 Months

Last Year

Custom Date Range

Start Date*
MM slash DD slash YYYY

End Date*
MM slash DD slash YYYY

Attendance*
Number of Times Attended

No Attendance Requirement

More Than...

Less Than...

Between...

Exactly...

Week(s)*

Min Weeks*

Max Weeks*

Additional Details Needed Within Report*

Yes

No

Please Provide Additional Details*

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Equipment Request

Equipment Request

Requests must be submitted 1 business day prior to the date needed.

NOTE: Due to limited equipment and personnel, equipment requests for service days (Sundays or Wednesdays) are not guaranteed.

Equipment Needed
iPad(s)

Portable Check-in Setup(s)
(2 iPads, 1 Printer, 1 Rolling Table)

Square Terminal(s)

Label Printing Setup(s)
(1 iPad, 1 Bluetooth Keyboard, 1 Label Printer, Carrying Case)

Other Equipment

Accessories you will need
Metal Stand
Charging Cable
Barcode Scanner
Bluetooth Keyboard
Charging Cabinet (for multiple iPads)
Other

Other Equipment Needed:*

Purpose of Equipment*

Quantity Needed - IPADS*

Quantity Needed - PORTABLE CHECK-IN STATIONS*

Quantity Needed - SQUARE TERMINALS*

Quantity Needed - LABEL PRINTING SETUP*

Quantity Needed - OTHER*

Date You Need Equipment*
MM slash DD slash YYYY

Date You Will Return Equipment*
MM slash DD slash YYYY

Will you need any training on this equipment*

Yes

No

Any other details we may need to know about this request:

Important:*
I acknowledge that any lost, stolen, or damaged equipment I borrow, or any other charges incurred during use, will result in my department being billed, via journal entry, for the full repair, replacement, or usage cost, regardless of fault.

F1GO Add/Update/Groups/Promotion

What do you need done in F1 Go?
Add Group(s)
Update Group(s)
Grade/Class Promotions
Other

New Group Information*
Click the (+) to add another group.
Name Description

Group Update Information*
Click the (+) to add another group.
Name Update Needed

Date of Promotion*
A minimum of 1 week's notice is required for grade promotions.
MM slash DD slash YYYY

Please upload a map of the classroom changes.
Either a class-to-class diagram, or a birthdate range for each class.
Max. file size: 50 MB.

Please describe, in detail, what changes you need made in F1GO.*

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Other

OTHER

Project Details*
Giving as much detail as possible will help us complete the project.

Date Needed*
MM slash DD slash YYYY

Special Notes

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Section Break

Special Notes (optional)

Do you need to upload any additional files?*

Yes

No

Upload Files*

Drop files here or

Max. file size: 50 MB.

Phone
This field is for validation purposes and should be left unchanged.

Data Team Requests

Contact Information

Project Information

Select Project Type(s)

MailChimp Email Campaign

Text or Email Campaign

TEXT OR EMAIL CAMPAIGN

Text Campaign

Email Campaign

Gravity Forms Update/Creation

Audience

Form Creation/Update

Form or Waiver Creation/Update

Gravity Forms Update

Update Form

New Gravity Form Creation

Create Form

Create Waiver

Website Update

Photo/Video Update

Text Update

Event Page Update

New Page Creation

"Other" Website Update

Digital Advertising

Live Stream Services

Brushfire Event Registration

Event Registration

Event Registration / Update

ADD PROMO

NEW EVENT

Event Time Information

Event Information

Confirmation Email Information

Additional Information

UPDATE EVENT

Data Report

DATA REPORT

Equipment Request

Equipment Request

F1GO Add/Update/Groups/Promotion

Other

OTHER

Special Notes

Section Break

Get Involved

About Us

Ministries

More